A notarial act entails giving a document, photocopy or signature official confirmation. The service is subject to a fee. The provider of notarial act is called the notarius publicus. This page shows the procedure for notarial confirmation.
When will you need notarial confirmation?
You will often be asked for notarial confirmation when you need documents abroad. Official confirmation of the validity of a document or signature can also be necessary in other contexts. It will usually be a foreign authority, organisation or company that will ask for a document to be confirmed by a notary before they use it. A document can often need further confirmation in the form of an ‘apostille’ from the County Administrator, or legalising through the Foreign Ministry, depending on which country the document is to be used in.
Who performs notarial acts (Notarius Publicus)?
Notarial acts are performed by the District Courts and The County Court in Oslo. County administrators can also perform them, but this is mainly limited to confirming the authenticity of signatures, copies or life certificates. The latter can be necessary to obtain national insurance payments or the like from abroad. Notarial acts can also be performed by the Foreign Service institute, Governor of Svalbard and the Chief of Police in Øst-Finnmark. The Brønnøysund Registry Unit can notarial confirm printouts from the Brønnøysundregisteret and copies of documents from the Brønnøysundregistrenes archives.
What's the procedure?
If you are asked to notarial confirm a document, take the document and proof of identity to the court and explain what needs confirmation.
What can be confirmed?
A Notarius Publicus can give different types of notarial confirmations, depending on the type of document concerned and what supporting documentation is provided.
The most common forms of notarial confirmations:
Confirmation of a signature This entails the Notarius Publicus confirming the signature of someone who has signed a document. You can attend court in person and take proof of identity. You can then sign the document on the spot. Your passport, bank card or new types of driving licence are acceptable as proof of identity. This type of confirmation can be relevant for authorisation of representatives abroad, proxies and deeds concerning the purchase and sale of foreign property, documents for adoption of foreign children or concerning inheritance abroad.
Confirmation of an authorisation to bind a company by signature This entails the Notarius Publicus confirming the signature of someone who has signed a document. It also confirms that the person can sign on behalf of a company. This requires personal attendance, presentation of proof of identity and a certificate of incorporation from Brønnøysundregisteret. The certificate of incorporation must be the original, and usually no older than three months. Contracts, letters of authority or patent applications can require such confirmation.
Solemn declaration This is used when a person is to swear that the contents of a document are correct in front of the Notarius Publicus. The wording of the document will be of such a type that confirmation is required (for example sworn before me or I solemnly declare). This is most relevant for documents to be used in the USA and Canada. Personal attendance is required. Bring proof of identity and the document.
Confirmation of a true copy or original document This is confirmation in which the Notarius Publicus confirms that the document is original or a true copy of an original (for example Norwegian examination papers, birth certificates, confirmation of address and police certificates to be used abroad). The Notarius Publicus cannot confirm all types of original document, but will make a specific assessment. Bring the original document with its original signature and stamp from the issuer. You must state where the document will be used. Copies of certificates and witness signatures for school or job applications in Norway are not confirmed by a Notarius Publicus. These should ideally be confirmed where the document was issued (school/employer) or by a copying bureau. Foreign witness declarations or other documents cannot be confirmed.
Confirmation of true copy Relevant for documents that must be shown to foreign authorities. The purpose for which the copies are to be used must be proven. Copies of certificates and witness signatures for school or job applications in Norway are not confirmed by a Notarius Publicus. This type of copy should ideally be confirmed by the issuer of the document (school/employer) or a copying bureau. Foreign documents cannot be confirmed.
Life certificate This is confirmation by a Notarius Publicus that you are alive. Can be necessary in the event of pension disbursement from abroad for example. Personal attendance in front of the Notarius Publicus is required with proof of identity. Take the relevant document with you.
Protest of bills Performed by a Notarius Publicus when the owner of a bill of exchange wants proof that the bill has been referred for acceptance or payment on time.
How much does it cost?
Notarial confirmation costs NOK 293 (0.25 of a court fee). A court fee is NOK 1172. Each signature confirmation is charged individually if the recipient country will not accept one confirmation for everything from a table of contents. Some countries do.
The fee is payable in advance. Bank card payment is preferred.